Are you in charge of ordering office supplies for your company? If so, it’s advisable to create an easy way to keep up with what you need to purchase. After all, it’s likely that there are a number of items that you have to purchase frequently. Why not create a simple internal office supply request form that your coworkers can use to let you know what they need?
Setting Up an Office Supply Reorder Form
To get started, create an electronic or hard copy form that includes a list of the most frequently used office supplies in your company. Include a space beside each item where your coworkers can specify the quantity requested.
- The form should have space at the top for the requesters name and department as well as the date the request was completed.
- The document should also include a space for the requester’s supervisor to approve the purchase along with information about what dollar value requests require additional approval prior to purchase.
- The form should also include specific information about where and how to submit the form to make sure that the requested items get included on the company’s next order for office supplies.
- Be sure that everyone in your office knows what day(s) of the week or month supplies are ordered and give them a deadline for how far ahead of the order being placed the forms need to turn in.
- Make it clear that verbal requests for office supplies can’t be accepted. This is the only way you’ll get everyone in the office in the habit of using the form.
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